Candidate Data Information For Schools

SupplyWell Statement of Assurance

This document is intended to support schools in meeting their statutory responsibilities under the Department For Education’s 'Keeping Children Safe in Education’ Guidance (KCSIE). It confirms that all required pre-employment checks for the supplied member of staff have been carried out by SupplyWell, and the individual is deemed suitable to work in educational settings.

Pre-Employment Checks 

Each member of staff supplied by SupplyWell has been subject to all of the relevant employment checks, as detailed in ‘Keeping Children Safe in Education’ (KCSIE) and our Safer Recruitment Policy, that are required to employ a member of staff in an education or childcare setting. 

These include an identity check, a DBS check, a right to work in the UK check, a prohibition of teaching check (where applicable), any checks related to living and working outside the UK (where applicable), a check to verify the candidate’s mental and physical fitness to carry out their work responsibilities, a check to verify an award of qualified teacher status (QTS), the completion of teacher induction or probation, and a relevant qualifications check (where applicable). 

We will also obtain two references, one of which will have been the candidate’s current or last employer; and carry out an online search on prospective candidates. 

We also confirm their DBS is either newly obtained or checked via the Update Service prior to placement, in line with Recruitment & Employment Confederation (REC) compliance.

Single Central Record 

SupplyWell understands that schools must retain a Single Central Record (SCR), of pre-appointment checks for school staff, and that temporary, agency and supply staff should also be detailed on the SCR. 

The SCR must detail whether the following checks have been carried out or certificates obtained (and the date on which each check was completed or certificate obtained): 

• An identity check 
• A barred list check
• An enhanced DBS check
• A prohibition from teaching check
• Checks on people who have lived or worked outside the UK
• A check of professional qualifications, where required
• A check to establish the person’s right to work in the United Kingdom 

At SupplyWell, we carry out all these checks on the school’s behalf during our recruitment and compliance process. 

Due to GDPR guidelines, we cannot share full personal details of our candidates with our schools, however, we can confirm that all statutory checks have been completed, and the candidate is fully compliant with KCSIE Safer Recruitment requirements.

By placing a candidate with a school, SupplyWell is confirming that the results of all pre-employment checks are satisfactory and that the candidate is suitable to work within an education or childcare setting.

KCSIE states that for temporary, agency or supply staff, schools are required to record on the SCR that written confirmation has been received that the employment business supplying the member of supply staff has carried out the relevant checks and obtained the appropriate certificates, the dates they were checked, the date this confirmation was received and whether details of any enhanced DBS certificate have been provided in respect of the member of staff. 

For every booking made, prior to the start of the assignment, SupplyWell will provide schools with a Booking Confirmation Email, which will confirm the candidate’s full name, DBS number and date of issue, and the date that all of the pre-employment checks were carried out.

Therefore, in respect of supply staff, the school’s SCR simply needs to detail the name of the supply member of staff, their DBS number and date of issue, and a statement which confirms that SupplyWell has carried out all pre-employment checks on the school’s behalf on the relevant date in the Booking Confirmation Email. In this way, both the school and SupplyWell can ensure that all SCR data provided meets the school’s legal obligations.

SCR Entry Example

To ensure you comply with Ofsted requirements, here is an example to copy into your SCR:

“[Full name of supply staff]; Enhanced DBS: [DBS number], [Date of issue]. Checks confirmed by SupplyWell on [date], including identity, barred list, qualifications (if required), right to work, prohibition from teaching (if applicable), overseas checks (if applicable), and references.”

Verification 

‘Keeping Children Safe in Education’ states that schools should also check that the person presenting themselves for work is the same person upon whom the checks have been made. As the school will have the supply staff member’s name and DBS number, they can verify the member of staff’s identity when they arrive on site by asking them to show their DBS certificate and photographic ID.

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Further Information

If you have any further questions or queries relating to our recruitment or compliance procedures, please do not hesitate to contact us on hello@supplywell.co.uk.